Arkansas Election HQ (“Arkansas Election HQ,” “we,” “us,” or “our”) respects your privacy and is committed to explaining how we collect, use, disclose, and protect information when you visit our website, submit a form, participate in polling or surveys, or otherwise interact with us online.

By using this website, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

Information you provide directly

Name

Email address

Phone number

Contact form details

Information you provide when submitting a correction, poll, inquiry, tip, or other message

Information you provide when responding to a poll or survey

Polling and survey information

When you submit a poll or survey response through our website, we may collect:

Your answers to the poll or survey questions

Certain associated submission details used to operate, validate, process, or manage the response flow

We currently route contact details through form workflows and store anonymized poll answer data separately.

Automatically collected information

We may automatically collect certain technical and usage information, including:

IP address

Browser type

Device type

Operating system

Referring URLs

Pages viewed

Time spent on pages

Interaction data

General location data derived from IP address

Cookie and similar tracking data

2. How We Use Information

We may use information we collect to:

Operate, maintain, and improve the website

Respond to inquiries, corrections, tips, and submissions

Process contact requests and poll-related communications

Analyze site performance, user behavior, and audience trends

Support internal reporting, editorial review, and operational workflows

Send updates, newsletters, promotional emails, or marketing communications

Send text messages where you have provided the necessary consent

Protect the website, users, and our systems against abuse, fraud, or misuse

Enforce our Terms of Use and other site policies

Comply with legal obligations

3. How Polling Data Is Handled

When users participate in polls or surveys on our website, information may be processed through multiple systems to support site functionality and data handling.

Contact details submitted in connection with forms may be routed through webhook automations and stored in our CRM and communications systems. Poll answer data may be transmitted separately and stored in anonymized form in a database used for internal processing, analysis, reporting, or display.

We may use submitted data to operate polls, compile results, improve our processes, monitor for abuse, and maintain the integrity of site features.

4. Cookies and Tracking Technologies

We may use cookies, pixels, tags, scripts, and similar technologies to operate the website and understand how users interact with it.

We currently use third-party analytics and related tools, including:

Google Analytics

Meta tools such as Meta Pixel

Google Search Console

These tools may collect technical and usage data over time and across interactions with our website. They help us measure traffic, monitor performance, understand audience behavior, and improve the site.

Some browsers allow you to limit cookies or tracking technologies through your browser settings. Disabling certain cookies may affect some site functionality.

5. Marketing Emails and Text Messages

If you provide your contact information, we may send you email updates, promotional content, marketing messages, polling-related communications, or other outreach. Commercial email practices are generally governed by CAN-SPAM requirements, including honoring opt-out requests.  If you provide a mobile number, we may also send text messages where permitted and where any required consent has been obtained. Text marketing and automated texting are subject to TCPA and FCC consent and revocation rules. 

You may opt out of marketing emails by using the unsubscribe link included in the message, where applicable, or by contacting us at [email protected].

You may opt out of text messages by replying STOP where applicable or by contacting us at [email protected].

Even if you opt out of marketing communications, we may still send administrative or transactional communications when necessary.

6. How We Share Information

We may share information:

With service providers, vendors, and technology platforms that help us operate the website and communications workflows

With CRM, automation, analytics, database, hosting, or form-processing providers

When necessary to investigate or prevent fraud, abuse, security incidents, or unlawful conduct

To comply with law, legal process, or government requests

In connection with a business transfer, restructuring, or asset sale

With your consent or at your direction

We do not sell personal information in exchange for money in the ordinary meaning of that phrase. However, we may use third-party tracking and advertising-related technologies now or in the future.

7. Third-Party Services

Our website may rely on or integrate with third-party services, including hosting providers, analytics platforms, communication tools, CRM systems, databases, and automation platforms. These third parties may collect, process, or store information in accordance with their own privacy practices. We are not responsible for the privacy practices of third-party websites, services, or platforms that are not under our control.

8. Data Retention

We retain information for as long as reasonably necessary for the purposes described in this Privacy Policy, including operating the site, maintaining records, responding to requests, supporting communications, preventing abuse, and complying with legal obligations.

Retention periods may vary depending on the type of information and the reason it was collected.

9. Data Security

We take reasonable measures to help protect information under our control. However, no method of transmission over the internet and no method of electronic storage is completely secure. We cannot guarantee absolute security.

Arkansas has a state data-breach notification framework through the Arkansas Personal Information Protection Act. 

10. Children’s Privacy

Our website is not directed to children under 13, and we do not knowingly collect personal information from children under 13 without legally required authorization. COPPA applies to sites directed to children under 13 and to operators with actual knowledge they are collecting covered information from a child under 13. 

If you believe a child under 13 has provided personal information through our website, contact us at [email protected] and we will review the request.

11. Your Choices

You may:

Decline to submit forms or provide certain information

Limit cookies through your browser settings

Unsubscribe from marketing emails

Opt out of text messages where applicable

Contact us to request that we review, update, or delete certain information, subject to our legal, operational, and recordkeeping needs

12. Future Advertising, Sponsored Content, and Monetization

We do not currently use ads, affiliate links, or sponsored content as part of normal site operations, but we may do so in the future. If our data use practices materially change, we may update this Privacy Policy.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updated version will be posted on this page with a revised effective date. Your continued use of the website after changes are posted constitutes acceptance of the updated policy.

14. Contact Us

If you have questions about this Privacy Policy, contact us at:

Arkansas Election HQ

Email: [email protected]